Our Process

From Backyard Idea to Finished Space

A Clear, Managed Process From First Conversation to Handover

At Backyard Oasis, the building process follows six key stages: project and site review, design and quote, permits and documentation, construction and site preparation, installation and finishing, and final handover.

Building a granny flat, garden studio or office pod in Melbourne involves more than choosing a design. The overall requirements depend on the type of your property, the design you choose, the intended use, site conditions, approvals, and more.

How Does the Backyard Oasis Process Work?

Whether it’s a small second dwelling, garden studio or backyard office pod, we follow a structured six-step process that covers your requirements, site, design, approvals, construction, installation and handover.

Step 1: Understanding Your Project & Property

Start With What You Need the Space to Do

Before discussing finishes or floor plans, we need to understand why you’re building and what your property allows us to work with. Tell us your intended use, preferred size, and must-have features. The initial site information also includes access and the proposed building area.

What we consider

  • Intended use and preferred building type
  • Available backyard space
  • Site access and existing structures
  • Trees, boundaries and services
  • Your priorities, budget and preferred features

Why this step matters

A model can look right on paper but still be the wrong fit for the property. Starting with both your needs and your site helps narrow the project around realistic options.


Step 2: Refining the Design & Project Scope

Turn Your Requirements Into a Defined Project

Once we understand the project, we work through the appropriate design, size, layout, specifications and available selections. This is where a general idea becomes a clearer project scope, whether you’re comparing granny flat floor plans, choosing between studio sizes or planning a compact home office.

What we consider

  • Layout and size
  • Materials and finishes
  • Doors and windows
  • Internal features
  • Relevant customisation
  • (Agreed) inclusions and upgrades

What about the price?

Your quote should reflect the defined project scope, not simply an advertised starting figure. Applicable inclusions, selected upgrades and known project requirements are clarified so you can understand what you’re proceeding with.


Step 3: Confirmation on Your Site, Permits & Documentation

Know What Applies Before the Build Moves Ahead

Permit requirements are not identical for every backyard project. The pathway depends on factors including what you’re building, how it will be used, its size, siting and your property’s planning and building controls. Relevant documentation and approval requirements are identified for the individual project.

Planning permit or building permit?

They are not the same thing. A planning permit relates to the use or development of land under the applicable planning controls. A building permit addresses building work and compliance with applicable construction requirements.

For example

Although a qualifying small second dwelling up to 60sqm may not require a planning permit in many Victorian circumstances, a building permit is always mandatory. Smaller non-habitable structures may follow a different pathway.


Step 4. Building & Preparing the Site

Construction Moves Forward While Your Site Gets Ready

With the project scope and applicable requirements established, construction and relevant site preparation can progress. The exact work varies between projects because access, foundations, services, site conditions and the selected building can affect what needs to happen before installation.

What we consider

  • Building construction
  • Foundation requirements
  • Site preparation
  • Access coordination
  • Service planning
  • Installation scheduling

Why modular construction helps

A modular or prefabricated approach allows parts of the building process to be completed in a controlled construction environment. The necessary work at your property is coordinated around the project.


Step 5: Installation, Connections & Finishing

Your New Backyard Space Takes Its Place

Once the structure and site are ready, the project moves into installation and the agreed finishing works. What happens at this stage depends on the selected product and project scope.

A granny flat with a kitchen and bathroom, for example, involves different requirements from a compact non-habitable workpod. The team coordinates the applicable installation and finishing activities so the completed building reflects the agreed design and specification.

What we check before handover

The focus is on completing the agreed project scope, finishes and relevant connections before the project progresses to final checks and handover.


Step 6: Final Checks & Handing It Over to You

Understand Your Finished Space Before We Hand It Over

The final stage is about more than receiving the keys. We complete the applicable final project checks and walk you through the finished space, helping you understand the relevant features and handover information associated with your build. It’s now ready to set up your office, studio, or small second dwelling that serves the purpose on your mind.

Your backyard project may be complete. Your use of the new space is just the beginning.

What makes the process at Backyard Oasis different?

Clarity at Every Important Decision Point

A well-managed backyard project should answer important questions before they become expensive surprises. That’s what we believe in, and we thus make sure to stick to the five key factors.

  1. Your intended use of the backyard
  2. Property-specific requirements
  3. Defined model specifications
  4. A seamlessly managed project journey
  5. Agreed materials, finished, and construction details

Is there anything I should keep ready before my first consultation?

You don’t need to have every detail worked out. However, a few pointers can definitely make our first conversation clear and fruitful.

  • Your suburb
  • What do you want the space to be used for
  • Approximate available backyard dimensions
  • Photos of the proposed location
  • Any known access limitations
  • Your preferred model, if you have checked our gallery
  • Features or requirements that are important to you

Still not sure which model would suit your property?

Well, we believe that’s the most useful part of the first conversation! Let’s start from scratch.

Frequently Asked Questions

How long does a Backyard Oasis project take from consultation to handover?

Typically, project timelines depend on the chosen building, design decisions, site conditions, required documentation, approvals, construction, and installation. Once your project requirements are clearer, ask the Backyard Oasis team about the anticipated stages and timing relevant to your build.

Do I need to organise permits myself?

Relevant permit and documentation requirements are considered a part of establishing your project pathway. What is required depends on the building, intended use and individual property, so the applicable responsibilities and approval process should be confirmed for your specific project.

When do we discuss the project cost?

Many homeowners ask this question during the first consultation itself. However, pricing becomes more meaningful once the design, inclusions, site requirements and selected options are understood. Our quote comes with the defined project scope. You can check exactly what is included and what is not.

Can I change the design during the process?

Available customisation depends on the selected model, project scope and stage at which a change is requested. Discuss important layout, finish or feature preferences during the design stage so they can be considered before construction and installation requirements are finalised.

Does the process differ for granny flats, garden studios and office pods?

Yes. The overall six-stage pathway remains consistent, but requirements vary according to the structure and intended use. A small second dwelling, a larger garden studio, and a compact non-habitable workpod can have different designs, permit requirements, and construction considerations.

What happens if my site has access, slope or other constraints?

Site constraints do not necessarily prevent a project, but they can influence design, foundations, installation and cost. Share photographs and known issues early so access, level changes, trees, services and other property conditions can be considered before the project progresses.